Preparing Digital Imagery
Preparing Digital Imagery for Submission
Please submit high-resolution imagery depicting subjects of known or probable interest to the Office of the Secretary of Defense, the Chairman of the Joint Chiefs of Staff, or more than one DoD Component.
Examples of imagery for submission include:
- Current operations
- Contingencies of all types
- Major exercises, especially joint and combined exercises
- Deployment/redeployment of troops, equipment and weapons systems
- Weapons systems in use (especially new systems)
- Significant events happening at your location that would be of interest to others
- Major accidents
- Major construction projects, from start to finish
- Good images of daily life in the military, particularly for deployed forces
Slates and form DD2537 are no longer required for motion imagery. However, ensure all metadata is captured and entered the same as with still imagery using Adobe Bridge. Motion imagery must have a caption.
B-roll must remain unedited and provide sufficient lead and trailer for inclusion in other products.
Edited products such as short or long form products should be sent in their final form and include the b-roll used to create the product.
|Standard Definition Settings||High Definition Settings|
|Resolution||1280 x 720||1920 x 1080 (full HD)|
|Pixel Aspect Ratio||D1/DV NTSC (0.9)||Square Pixels|
|Frame Rate||Up to 60 fps||Up to 60 fps|
|Bit Rate||2-Pass Variable Bit Rate; 3,000 kbps (for low bandwidth capability) or 10,000 kbps (for high bandwidth capability)||2-Pass Variable Bit Rate; 3,000 kbps (for low bandwidth capability) or 10,000 kbps (for high bandwidth capability)|
|Audio||Stereo 48 kHz||Stereo 48 kHz|
Still imagery must be sent as high-resolution JPEG files.
Quality level: 10 or higher
Format Options: Base Optimized
Filename: Use the VRIN as the filename. This must match the VIRIN entered in the IPTC metadata.
Important: Do not perform any color corrections. Do not change the file size, the image size, or the resolution. Also, do not crop your images.
Entering IPTC Content. This is a critical point since when images are posted, the processing automatically takes embedded International Press Telecommunications Council (IPTC) and/or XMP header information from the images and indexes the metadata and imagery into a fully searchable database. A captioning cross reference that lists the names of fields in many popular applications and the data required for each field is available in the Metadata Cross Reference. For in-depth guidance on how to fill out IPTC content, see the DoD Visual Information Style Guide.
You must use one of three software packages to enter metadata to ensure the data is in the correct area and field:
- Adobe CS (Photoshop, Bridge, etc. using the File Info feature) (download our File Info Panel for easy and accurate editing, see the software download page (CAC required))
- Photo Mechanic
- SCC MediaGrid (free for DoD personnel, see the software download page (CAC required))
Video metadata must be entered using the Adobe Creative Suite
The caption block should contain only two items: the caption and the credit line. When constructing a caption:
- Include the full name, rank, and title of the person or persons featured in the photo. Include the full name and model number of all featured equipment, vehicles, aircraft, or ships.
- Clearly identify the activity being documented. Include the date and place the image was produced.
- Briefly explain the purpose of the event, exercise or operation. Why is the action happening and/or why it is significant?
- Follow the style guidelines found in The Associated Press Stylebook and the DoD Visual Information Style Guide.
- Use acronyms sparingly. Do not use an acronym for a term appearing only one time within the caption. Be certain to define the acronym the first time it is used. (This includes military units. For example, do not use "1/14 Infantry"; use "1st Battalion, 14th Infantry Regiment.")
- Before you cut and paste text from word processing programs into either Photoshop or MediaGrid, turn off the "smart quote" function within the word processing program. This will prevent the appearance of odd characters in the text when the caption is presented by a Web browser
Avoid odd characters in your captions
A number of captions that come into the Defense Imagery Server have extended ASCII characters as a result of cut-and-paste actions from text editors such as MS Word. Those extended ASCII characters do not display properly in web browsers leading to errors and extra work to replace them. MS Word can be configured to stop replacing certain characters with extended ASCII characters.
In MS Word change the autocorrect settings as follows:
- On the Tools menu, click AutoCorrect Options
- Select the AutoFormat tab
- In the Replace section uncheck the top four boxes Straight quotes, Ordinals, Fractions and Hyphens
- Click OK to apply the changes
When constructing a credit line:
- Place the credit line at the end of the caption.
- Include the Service, rank and full name of the photographer. Do not include the photographer's unit in the credit line; it goes in the PH Home Unit block within the IPTC header.
- Enclose the credit in parentheses: (U.S. Army photo by Sgt. Dan Smith)
- The Release status (Released, FOUO) is no longer included in the caption credit. Such information, along with the approved release authority’s name, unit and email contact, will go in the Public Release instructions block of the IPTC header.
Examples of properly constructed captions and credit lines:
A U.S. Navy F/A-18E Super Hornet aircraft assigned to Strike Fighter Squadron (VFA) 31 lands on the flight deck of the aircraft carrier USS George H.W. Bush (CVN 77) in the Persian Gulf Oct. 17, 2014, as the ship supports Operation Inherent Resolve. President Barack Obama authorized humanitarian aid deliveries to Iraq as well as targeted airstrikes to protect U.S. personnel from extremists known as the Islamic State in Iraq and the Levant. U.S. Central Command directed the operations. (U.S. Navy photo by Mass Communication Specialist 3rd Class Brian Stephens)
U.S. Army paratroopers assigned to the 1st Battalion, 508th Parachute Infantry Regiment, 3rd Brigade Combat Team, 82nd Airborne Division, watch as a CH-47 Chinook with the 82nd Combat Aviation Brigade approaches a Humvee during sling load operations at Fort Bragg, N.C., Aug. 5, 2015. (U.S. Army photo by Staff Sgt. Christopher Freeman)
Released and FOUO Imagery Upload (still and motion)
Released:Digital still and motion imagery files are uploaded to DIMOC via the DVIDS web site, as described in our Send Imagery section. Email and AMRDEC SAFE also remain as options; please see the Send Imagery page for further information. Ensure the proper release status is noted in the appropriate metadata field.
FOUO:Unclassified imagery that is FOUO must be submitted directly to DIMOC-JCCC using one of the methods below. FOUO imagery must contain the reason for marking it FOUO in the Public Release Instructions meta data field and the name and contact information of the person determining the imagery is FOUO also in the Public Release Instructions field.
- Less than 10MB: Direct email to email@example.com
- Up to 2GB: AMRDEC SAFE email to firstname.lastname@example.org
Ensure the release status is noted in the appropriate metadata field, along with justification for making it FOUO (one of the 9 FOIA exemptions) (See the DoD Visual Information Style Guide).